The library has a peaceful, 70-seater reading room and reference library, the materials of which are available for use on the Library premises only. The researcher space seats 10; seats are allocated based on applications every six months.
The researcher seats are provided primarily for researchers who require the Library of Parliament collections and the materials of the Archive of Parliament for their research.A researcher seat is allocated based on application for six months at a time to a researcher working towards at least a licentiate-level degree. The seat can be retained for a maximum of six six-month periods.
The researcher seats are applied for twice a year in May and November. To apply, please fill out a form, which is available during the application period at Customer Services or which can be printed out from the library's website. Applications are not accepted outside the application period. The researcher seats are allocated at the discretion of the Library Director.
Places in the Researchers' room are intended for researchers whose work involves parliamentary affairs, jurisprudence or society. A researcher is a person who conducts research at the licentiate level or higher and whose work requires extensive use of the collections or archives material in the Library of Parliament.
Application for a researcher's place is made with a form designed for this purpose. During the application period, forms are available at the Library's reference and archival services desk and on the Library's Web site. Once filled in, the form can be left at the reference and archival services desk, or sent by e-mail to firstname.lastname@example.org.
Applications for researcher's places can be filed twice a year, during a two-week period in November and in May. Information on the application times is given on the notice board of the Library of Parliament and on the Library's Web site. No applications can be filed outside the application period.
The right to use a researcher's place is granted for a period of six months. Priority is given to applicants who have had a researcher's place for less than four periods. Two or more researchers can be granted a joint researcher's place. Whenever needed, researcher's places can be reserved for Parliament's own use.
If the number of applicants exceeds the number of researcher's places available, a waiting list is drawn up.
The decision on the distribution of researcher's places is made by the Director of the Library of Parliament. All applicants are informed of the decision by e-mail or by regular mail, using the addresses given on the form.
An individual researcher can be granted a researcher's place for a maximum of six periods of six months.
At the beginning of the six-month period, the Head of the Reference and Archival Services gives the researcher the keys to the researcher room. At that point, the researcher must prove his/her identity and must sign an agreement form concerning the use of the place.
If a researcher no longer needs the place, the Head of the Reference and Archival Services must be informed thereof without delay. Agreement on giving up the place is made at the same time.
At the end of the six-month period, the researcher returns the keys to the Reference and archival services desk and is given a receipt to show that the place has been given up.
The Researchers' room can be used during the opening hours of the Library of Parliament. The door to the Researchers' room must be kept locked. No outsiders are allowed in the Researchers' room.
It is hoped that, upon request, researchers can present their work at events arranged by the Library. Agreement on presentation is made separately with the Head of the Reference and Archival Services. Presentation of work is voluntary.
All Library of Parliament material used in the Researchers' room must be borrowed at the reference and archival services desk. Borrowed material can stay at the researcher's place, but not in a locked cabinet.
Reference material in the reading room and original archives material may be taken to the Researchers' room temporarily. The material must be returned during the same day.
The right to use a Researcher's place may be revoked if the place is used only rarely or if the researcher does not comply with the Library of Parliament's Conditions of use and the Researchers' room's Conditions of use.
These rules confirmed by the Board of Directors of the Library of Parliament on 15 December 2004 enter into force on 1 January 2005. These rules replace the researcher room regulations issued on 6 June 1995.